Who are we?
What does this Policy cover?
What personal data do we collect and why do we use it?
The table below explains who we collect personal data about, what that personal data is and the purpose. The last column sets out the ‘lawful basis’ we rely on for processing that personal data which is a requirement of data protection rules. Essentially, companies may only process personal data if they can identify a lawful basis from a list set out in the legislation.
|Individual||Personal Data||Source and Purpose||Lawful Basis for Processing|
|Becave platform visitors||Information from cookies. [For more details see our Cookie Notice.]||This information is collected via the cookies when you use our platform.||We only install non-essential cookies with your consent. [For more details see our Cookie Notice.]|
|Registered landlord users||Contact details, payment information||This information is collected when you create an account and complete the profile section of your account or list a property.||The information is also necessary for us to perform our contract with you and facilitate your property bookings. We also retain details for our legitimate interests of defending or bringing claims and for fraud checks.|
|Registered tenant users||Contact details, payment information||This information is collected when you create an account and complete the profile section of your account or make a booking.||Our legitimate interests in verifying the details tenant users have provided us are true and accurate, to carry out insolvency and credit checks on such users, assess the suitability of users to proceed with renting a property via our platform, and process any such booking.We also retain details for our legitimate interests of defending or bringing claims and for fraud checks.|
|Registered users||Contact details and provided correspondence.||This information is given to us by you.||Our legitimate interest in sending you direct marketing communications relating to our services or the properties available on our platform, according to your marketing preferences.|
|Suppliers and contractors||Contact details and provided correspondence.||This information is given to us by you or from publicly available information (for example on your platform). It is used for us to fulfil contracts and engage in business discussions.||Our legitimate interests as a business in responding to and keeping a record of correspondence. Some information is also necessary for us to perform our contract – for example certain contact details.|
How long do we keep your personal data for?
We keep your information only for as long as is necessary for the relevant purpose. For example, if we have a contract with you, this will be for 6.5 years after expiry in order to assist us with any contractual claims. We use a number of criteria for determining the retention period including obligations under law, our need to defend or bring contractual claims within the statutory limitation period and consideration of the original purpose we collected it for.
Who do we share your personal data with?
Data may be shared in the following circumstances:
- With professional advisors;
- In order to conduct checks on you to verify the information you have provided us with;
- In the event of a sale of the company or its assets;
- With suppliers but only subject to robust contractual protections;
- With our debt collection agencies to recover debts owed to us;
- With landlords where you make a booking request via the Becave service.
What happens if you do not provide us with the information we request or ask that we stop processing your information?
If you do not provide the personal data necessary, you won’t be able to make a Listing or Booking and we may not be able to respond to your query or consider your request.
Do we make automated decisions concerning you?
Automated decisions are those made without human intervention that have a legal effect on you or other similarly significant effect (for example baring you from a contract). We do not carry out this type of processing activity.
Do we transfer your data outside the UK or Europe?
Our platform may include links to third-party websites, resources and materials provided by third parties (including Listings and content provided by Landlord Users). These links are provided for information only and we have no control over the contents of those websites, resources and materials. We do not approve or endorse any third party websites, resources or materials linked on our platform.
What rights do you have in relation to the data we hold on you?
By law, you have a number of rights when it comes to your personal data. Further information and advice about your rights can be obtained from the data protection regulator in your country. In the UK this is the Information Commissioner.
We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:
- baseless or excessive/repeated requests, or
- further copies of the same information.
We may suspend, restrict or terminate your account and your access to the Service if we believe that you have breached these Terms. This does not limit our right to take any other actions against you that we consider appropriate to protect our rights.
Alternatively, we may be entitled to refuse to act on the request in some circumstances.
Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we’ll come back to you and let you know.
|Rights||What does this mean?|
|The right to rectification||You are entitled to have your information corrected if its inaccurate or incomplete.|
|The right to erasure||This is also known as the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there is no compelling reason for us to keep using it. This is not a general right, there are exceptions.|
|The right to restrict processing||You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.|
|The right to data portability||You have rights to obtain and reuse your personal data for your own purposes across different services. This is not a normal scenario for companies of our nature but if you have any questions you can contact us.|
|The right to object to processing||You have the right to object to certain types of processing, including processing for direct marketing or where we are relying on our legitimate interests for processing.|
|The right to lodge a complaint||You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.|
|The right to withdraw consent||If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.|
Modern slavery act
Since being established in the UK, we at Becave have prided ourselves in providing good quality services and great value to all of our customers.
We have built strong long-standing relationships with each of our suppliers, based on trust, commitment and a recognized mutual responsibility to work in an ethical manner.
We take steps to implement due diligence, with all of our suppliers, especially those situated in high-risk areas.
Becave wishes its customers to be confident in the knowledge that we operate a zero-tolerance approach to modern slavery and human trafficking, and we are working hard to ensure that these bad practices do not exist anywhere in our supply chain.
How can you contact us?
If you are unhappy with how we’ve handled your information or have further questions on the processing of your personal data, contact us here: firstname.lastname@example.org